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eArchiving for Pharmaceutical and Life Sciences
Long-Term eArchiving for GxP Records with Docbyte Vault
Retain GxP records, metadata, signatures and audit evidence throughout their required retention period.
eArchiving for GxP Records Throughout Their Retention Period
In life sciences, eArchiving keeps electronic records available, controlled and retrievable throughout their required retention period. This includes GxP records, eTMF content, batch documentation, laboratory records and validation evidence.
Docbyte Vault brings retained content, metadata, signatures and audit evidence into a governed archive. Authorised teams can retrieve records for operations, audits and inspections without relying on the original application.
Where a use case needs qualified assurance, explore Qualified Electronic Archiving (QeA) under eIDAS. For retired GxP systems, see Application Retirement.
Docbyte Vault helps preserve data integrity and audit readiness while supporting your validation process.
How Docbyte Vault Supports Life Sciences Archiving
Docbyte Vault is a cloud-native archiving platform for the long-term preservation of GxP-relevant records, including completed clinical-trial data, eTMF content, validation records and data from retired computerised systems. It preserves records with their metadata and evidence context so authorised teams can retrieve and assess them during audits, inspections and internal reviews.
Preserve the governed record, its metadata and the evidence needed to understand and verify it over time.
Digital Preservation for Regulated Life Sciences
Docbyte Vault supports long-term data integrity, controlled access and audit readiness. A Vendor Validation Package is available to support customer-side validation activities.
Docbyte Vault at a Glance
ALCOA++ integrity enforcement
Retention & legal hold automation
Immutable audit trails that cannot be disabled
Role- and attribute-based access control
Restricted Inspector View (Vault Explorer)
Post-quantum secure evidence chaining
Metadata standards (OAIS / e ARK SIP)
Redundant, high-durability AWS storage
Use Cases
Long-term archiving of completed clinical trial data
Retirement of computerised systems with GxP relevance
Preservation of validation packages, SOPs, audit records
Retention of regulatory submission documents (eCTD, eTMF)
Platform Capabilities
Docbyte Vault is a Qualified Electronic Archiving (QeA) service, pre-certified under eIDAS 2.0.
Fully aligned with ISO 14721 (OAIS), ISO 14641, ISO 15801, ETSI TS 119.401 / 119.511 / 119.512 and CEN TS 18170.
Evidence chaining (RFC 4998), qualified timestamps, and cryptographic fixity via SHA‑256
Encryption using ECC_NIST_P521 to support post‑quantum resilience
Storage with 11-nines durability and optional multi-region setups
Format and metadata preservation using e‑ARK SIP structure
Integration-ready and audit-trail preserving APIs
Visit the Docbyte Trust Center for additional information about Docbyte certifications and compliance.
Meets GCP Requirements
How Docbyte Vault Meets GCP Requirements
Docbyte Vault is the perfect match for any GCP digital archiving requirement. It provides a robust, certified, and auditable archiving platform that ensures eTMF evidence integrity, legal defensibility, audit readiness, and secure long-term accessibility.
Integrity and Accessibility
- Supports full alignment with ALCOA++ (Attributable, Legible, Contemporaneous, Original, Accurate, Complete, Consistent, Enduring, Available, Traceable).
- Software-enforced immutability via SHA-256 fixity checks, RFC 4998 evidence records, qualified timestamps.
- Full audit trails capturing all actions (ingest, access, modifications, deletions), non-disablable and retained even after user account deletion.
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Retention and Legal Hold
- Administrators define retention schedules per document type (eTMF, study documents) with automated enforcement.
- Legal hold functionality suspends deletion policies as required for audits or legal proceedings.
- Docbyte Vault enables retention even when the retention period is undefined or indefinite, ensuring compliance with ICH rules and evolving GxP expectations.
02
Disaster Recovery and Business Continuity
- Deployed on AWS with multi-region or sovereign cloud options; redundant data storage ensures high availability.
- Disaster recovery plan and architectural resilience support business continuity.
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Access Control
- Role-Based (RBAC) and Attribute-Based (ABAC) access control.
- Vault Explorer provides inspectors (“Explorers”) with limited, time-bound, read-only access to documents and business metadata—shielding technical or preservation data.
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Audit Trails
- Immutable logs capture all lifecycle events with user identity and timestamp. Audit trails cannot be disabled.
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Certification and Compliance
- Qualified Trust Service Provider (QTSP) for Qualified Electronic Archiving (QeA).
- Qualified Preservation of Qualified Electronic Signatures and Seals.
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Archive Storage
- Uses storage with versioning; durability rated 11-nines.
- Immutability is enforced at the application layer (evidence chaining, fixity checking).
- Post-quantum encryption supported via ECC_NIST_P521.
07
Metadata and Format Preservation
- e-ARK SIP format ingestion and OAIS-based package structure, including sub-packages, descriptive and technical metadata.
- Fixity revalidation, virus scanning, format conversion and metadata enrichment during ingest.
- Beyond archiving, Docbyte Vault enables digital transformation: secure data environments, external information sharing, and AI-ready classification tools.
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Search and Retrieval
- Full-text and metadata search across packages. Reports and exportable search collections supported.
- Collections can be shared to specific users or groups with Vault Explorer visibility.
- Docbyte Vault can ingest records from a wide range of source systems.
- OpenAPI and OpenSearch.
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Standards Compliance
- Compliant with ISO 14721 (OAIS), ISO 14641, ISO 15801, ETSI TS 119.511/.512, eIDAS 2 and EU Regulations.
- Qualified Electronic Archiving service under Belgian Digital Act and in accordance with eIDAS Regulation (EU) 2024/1183.
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What Pharma Teams Ask Us
How does Docbyte Vault support GxP validation?
Docbyte is a Qualified Trust Service Provider and provides IQ/OQ documentation, validation scripts and SOP templates to support customer-side validation. A Vendor Validation Package is available to support your qualification process, but it does not replace your CSV/CSA responsibilities.
Can inspectors see only what they need?
Yes. Vault Explorer restricts inspector access to business metadata and selected documents, with time-bound access.
What if our archive grows to petabytes?
Scalability is built-in. Our cloud-native architecture supports high growth without disruption.
Can we apply custom retention policies?
Yes. Retention periods are configurable by document type, aligned to your SOPs and regulatory requirements.
What happens when storage infrastructure changes?
We maintain portability through standards. All metadata and content can be exported and validated externally.
Can we migrate formats in the future?
Yes. Docbyte Vault supports representation management – allowing format updates while preserving originals.
How is data protected over 30+ years?
Application-layer immutability (not relying solely on S3 WORM), cryptographic timestamping, and integrity checks.
GxP Archive Readiness Guide
Check your GxP archive readiness
A practical self-assessment for Life Sciences teams working with retired LIMS, ELN, eTMF or QMS records, long-term retention and inspection retrieval.
Download the self-assessment guideDiscuss Your Life Sciences Archiving Requirements
Need to preserve GxP records, metadata and evidence outside their original systems? We can review your retention, access, validation and application-retirement requirements and identify an appropriate archiving approach.
