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Scalable Architecture
Docbyte Vault Architecture
OAIS-aligned design with clear lifecycle flow, modular components, and technical controls for integrity, evidence, retention, and long-term access.
Lifecycle Architecture
This lifecycle diagram shows how Docbyte Vault is structured and how information moves through the system over time. Each stage supports long-term authenticity, accessibility, and audit-ready, regulatory compliance.
Functional Architecture & OAIS Alignment
Docbyte Vault follows the Open Archival Information System (OAIS) reference model, ensuring every preservation function is implemented in a controlled, transparent and standards-based way.
Ingest
Collects information from any internal or external source, validates it, enriches it and packages it into Submission Information Packages (SIPs) for transfer into the archive.
Archival Storage
Stores content as Archival Information Packages (AIPs) with redundancy, evidence records, fixity checks and long-term protection against corruption or tampering.
Data Management
Maintains all descriptive, structural and technical metadata. Supports advanced search, retention rules, indexing and configurable metadata schemes aligned with OAIS requirements.
Access
Retrieves information securely and outputs it as Dissemination Information Packages (DIPs) for authorised users such as auditors, inspectors or internal roles.
Preservation Planning
Monitors technological changes, validates file formats, performs migration when needed and renews evidence to maintain trustworthiness over time.
Administration
Provides policies, roles, permissions, audit configuration and system-level governance through a centralised interface.
Component Architecture & Modules
Docbyte Vault offers specialised modules that work together seamlessly.
Vault Explorer
Provides a secure interface for end users and external parties to search and view preserved documents.
Vault Admin
Allows administrators to manage metadata, audit logs, evidence records, retention and deletion rules.
Vault Review
Ensures correct classification and metadata before items enter the archive.
Vault Ingest
Transforms files into compliant Submission Information Packages, validates structure and prepares content for permanent storage.
Vault Collect
Allows simple uploads through a web or mobile interface.
Operational Architecture Flow
This model brings together the risk-mitigation and standards elements and presents them as a straightforward operational flow.
1. Collect
Ingest information securely from emails, scanners, portals, SharePoint, Veeva and other business systems.
2. Process
Classify documents automatically, extract metadata and validate digital signatures with precision.
3. Preserve
Create tamper-proof evidence records, manage retention policies and maintain immutable audit logs to guarantee trustworthiness.
4. Share
Provide secure, auditable access for authorised users through APIs, portals or temporary modes for auditors.
Technical Architecture
Scalable and Future-Proof Architecture.
Docbyte Vault is designed for long-term use, even as technology evolves.
Key Features
Multi-region redundancy
Evidence Record Syntax for non-repudiation
High performance search and indexing
SyncServer for migration from legacy systems
Open APIs for flexible integration
