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Turn incoming documents into trusted information with AI. Docbyte Vault connects intelligent document processing, automation and long-term preservation in one platform.
Docbyte is a Qualified Trust Service Provider delivering Qualified Preservation and eArchiving for organisations across Europe and beyond.
Put your information to work with Docbyte Vault. AI-assisted classification, extraction and validation turn incoming documents into usable records. Connect those records to your business workflows, preserve their integrity and give teams controlled access through Vault or a compatible AI assistant.
Qualified Preservation, eArchiving and lifecycle governance keep the record and its proof together for the long term.
Explore the main solution paths: secure document collection, digital mailroom automation, qualified electronic archiving and application retirement.
Trusted by regulated organisations in finance, insurance, healthcare, life sciences and the public sector.
Practical insights on digital preservation, Qualified Electronic Archiving and the future of trustworthy records.
Digital information is more fragile than many organisations realise. Signatures expire, formats become unreadable and systems are replaced. Information is often incomplete, poorly classified or stored in places that do not support long term trust. When a dispute, inspection or audit takes place, companies sometimes discover that records they relied on cannot be defended.
Information enters the organisation through many uncontrolled channels.
Documents are stored in systems that were never designed for preservation.
Manual classification or tagging is inconsistent or missing.
Signed documents lose their evidential value when certificates expire.
Legacy systems become unstable, too expensive to maintain or exposed to cyber incidents.
Organisations cannot rely on their information unless they can prove:
What the document is?
Where it came from?
That it has not changed.
And that all context and metadata remain intact.
Without this, the organisation carries legal, operational and reputational risk.
Docbyte Vault connects to your existing landscape, captures important records and preserves them in a certified archive designed to remain ready for audits, investigations and long term use. This lifecycle reduces risk at each step and gives organisations a controlled and dependable preservation process.
Capture documents from any source, including DMS, email, portals, scanners, business applications and external platforms. Vault Collect, Vault Ingest and our integration connectors ensure that information arrives in a clean, controlled and complete way. We remove guesswork at the point of entry.
Document classification, metadata extract, completeness checks, signature validation, format identification and other checks that prepare content for long term preservation.
Our intelligent document processing capabilities ensure that:
Documents are recognised automatically.
Essential fields are extracted.
and the organisation knows exactly what it is preserving.
Convert documents into Archival Information Packages, seal them with evidence records and qualified timestamps and apply retention, legal holds and migration rules.
Provide secure and auditable access to internal users, auditors, inspectors and partners without exposing operational systems.
Docbyte Vault is not simply a storage platform. It is a certified preservation solution designed to maintain evidential value and trust in your records over the very long term.
Legal-grade evidence for records preserved within the qualified service. Each document is preserved as an Archival Information Package with fixity checks, qualified timestamps and evidence records, so you can demonstrate its origin and integrity with qualified evidence.
Long term preservation and cyber resilience. Docbyte Vault keeps documents readable, renews evidence when technology changes and adds an additional resilience layer against cyber incidents. It preserves content independently of the original system and provides an independent resilience layer for critical information.
Retention and access under full control. Retention rules, legal holds, audit grade deletion and attribute based access ensure preservation is aligned with legal, regulatory and operational needs.
Use LLM-assisted reference extraction alongside validation and human review. Give teams the context they need before information enters the archive.
Schedule preservation actions, check integrity and maintain cryptographic evidence. Preserve originals alongside new representations so the history remains inspectable. Review the results for each package and keep the context needed to understand the record.
Search in Vault or use read-only MCP access to archive metadata with a compatible AI assistant, within your Vault access rights. Metadata handling follows your agreement with the selected AI provider. Manage retention and legal holds, then produce a sealed integrity report with a qualified timestamp for a recipient to verify.
A simple interface that lets internal and external users find and view preserved records without revealing technical metadata.
Configure metadata models, retention schedules, legal holds, roles, permissions and audit settings. Monitor the health of the archive.
Ingest high volumes of documents, transform them into SIPs and AIPs and validate their structure before accepting them into the archive.
Add human oversight where needed. Review and correct classification and metadata before content becomes part of the permanent archive.
Allow users or business processes to upload documents directly in a secure and guided way. Vault Collect ensures completeness, applies basic checks and supports clean and consistent intake from distributed channels.
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Talk to our team about how Docbyte Vault fits into your organisation and compliance needs.