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- Kortrijksesteenweg 1144 B 9051 Gent
Organisations choose Docbyte because they need information they can trust for decades. Docbyte Vault collects documents in a controlled way, understands them through classification, extraction and validation, and then preserves them with qualified evidence. This gives you reliable digital records that support audits, disputes and long term compliance.
Certified for Qualified Electronic Archiving and trusted by regulated organisations in finance, insurance, healthcare, life sciences and the public sector.
Digital information is more fragile than many organisations realise. Signatures expire, formats become unreadable and systems are replaced. Information is often incomplete, poorly classified or stored in places that do not support long term trust. When a dispute, inspection or audit takes place, companies sometimes discover that records they relied on cannot be defended.
Information enters the organisation through many uncontrolled channels.
Documents are stored in systems that were never designed for preservation.
Manual classification or tagging is inconsistent or missing.
Signed documents lose their evidential value when certificates expire.
Legacy systems become unstable, too expensive to maintain or exposed to cyber incidents.
Organisations cannot rely on their information unless they can prove:
What the document is?
Where it came from?
That it has not changed.
And that all context and metadata remain intact.
Without this, the organisation carries legal, operational and reputational risk.
Capture documents from any source, including DMS, email, portals, scanners, business applications and external platforms. Vault Collect, Vault Ingest and our integration connectors ensure that information arrives in a clean, controlled and complete way. We remove guesswork at the point of entry.
Document classification, metadata extract, completeness checks, signature validation, format identification and other checks that prepare content for long term preservation.
Our intelligent document processing capabilities ensure that:
Documents are recognised automatically.
Essential fields are extracted.
and the organisation knows exactly what it is preserving.
Convert documents into Archival Information Packages, seal them with evidence records and qualified timestamps and apply retention, legal holds and migration rules.
Provide secure and auditable access to internal users, auditors, inspectors and partners without exposing operational systems.
Docbyte Vault is not simply a storage platform. It is a certified preservation solution designed to maintain evidential value and trust in your records over the very long term.
Legal grade evidence for every record. Each document is preserved as an Archival Information Package with fixity checks, qualified timestamps and evidence records, so you can always prove its origin and integrity.
Long term preservation and cyber resilience. Docbyte Vault keeps documents readable, renews evidence when technology changes and adds an additional resilience layer against cyber incidents. It preserves content independently of the original system and provides a secure backup of critical information.
Retention and access under full control. Retention rules, legal holds, audit grade deletion and attribute based access ensure preservation is aligned with legal, regulatory and operational needs.
Docbyte Vault is aligned with the OAIS reference model and uses recognised standards such as ETSI 119.511, ETSI 119.512, E-ARK and ISO guidance for digital preservation. Every action in the archive can be traced, explained and reproduced.
OAIS functional model applied to ingest, archival storage, data management, access, preservation planning and administration.
Evidence Record Syntax ensures long term proof of integrity.
Qualified preservation of electronic signatures and seals in line with eIDAS.
This gives auditors, regulators and internal risk teams a clear and trusted explanation of how your organisation preserves digital evidence.
A simple interface that lets internal and external users find and view preserved records without revealing technical metadata.
Configure metadata models, retention schedules, legal holds, roles, permissions and audit settings. Monitor the health of the archive.
Ingest high volumes of documents, transform them into SIPs and AIPs and validate their structure before accepting them into the archive.
Add human oversight where needed. Review and correct classification and metadata before content becomes part of the permanent archive.
Allow users or business processes to upload documents directly in a secure and guided way. Vault Collect ensures completeness, applies basic checks and supports clean and consistent intake from distributed channels.
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Talk to our team about how Docbyte Vault fits into your organisation and compliance needs.