Real time matters!
You want a digital mailroom to speed up your processes by managing the inflow of information more efficiently. So why limit the pace by not processing data in real time? The Docbyte digital mailroom runs lightning-fast with on-the-spot and 24/7 data capture and extraction. Get 30 percent more time for core jobs by using a third less manpower to get the same amount of boring administration done.
Why you need
our digital mailroom
Capture at the edge
Make it easy and clear how your customers can send you documents with a designated, customizable upload portal. Either through a web app or on-the-go through mobile capture that runs on their smartphones.
Cutting costs fast
Digitization and automation through our software diminishes administrative work. You’ll extract and process data in real time to give your customers the quick service they deserve. Moreover, you save on storage, archiving, maintenance and transportation costs.
Worry-free technology
Developed with a privacy-by-design mindset, our digital mailroom securely captures and extracts data, automatically applies the right tags and ensures compliance. Additionally, we use AI to go template-independent to save you reprogramming worries. A new document layout doesn’t have to lead to hours of adjusting your automated process.
Happy customers
P&V Group
We reduced the mailroom of the P&V Group by 2.5 million pages by automating the document scanning and archiving. The P&V Group now has almost no printing costs.
Optimco
Thanks to a digital mailroom, insurance company Optimco can easily manage over 160,000 contracts for 120,000 customers. Employees do not lose time searching for documents and so provide better service.
Federale Verzekering
Our digital mailroom helped Federale Verzekering to get rid of its paper administration load. Thanks to a digital workflow, customers now receive information whenever and wherever they need it.
Does our real-time digital mailroom intrigue you?
Seeing is believing, so we’d be happy to show you our mailroom in a demo. Prefer to first read up a bit? Then download our white paper.
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What our digital mailroom can do for you
Quickly find the right documents
Automatic tagging and sorting, on top of digitizing all incoming documents and information, makes it easy to trace documents at any point in your processes. Reducing document retrieval times impacts your costs and makes compliance with regulations easier.
Turn the unstructured into structured
A lot of information flowing into your organization is unstructured. Our mailroom uses smart technology, such as machine learning and pattern recognition, to structure it for you before it enters your company. That way we can process and direct every piece of information to the right workflow or person, regardless of format or origin.
Improve customer satisfaction and experience
Thorough automation with AI gets the information to the right person quicker and in a uniform way. With no waiting time or delays, you’ll accelerate response and decision times faster than ever before. Add clear traceability and a process that fits a digital age, and you’ll improve the quality of your service, resulting in happy customers
Ensure high-quality data and security
Let algorithms handle data extraction and classification. This eliminates human error and ensures the quality of your data. Moreover, you’ll quickly understand the nature of incoming information and can automatically apply the required levels of security.
Docbyte, your ideal partner
Experience
Docbyte is no stranger to the world of automation. Thanks to our years of working on process automation, we know what challenges you face now and in the future.
Ahead of the technology curve
While everyone is still busy understanding last year’s technological novelties, Docbyte is already on next year’s innovations. To achieve our dream of fully automated processes, we’re always one step ahead when it comes to innovative technology.
Automating and digitizing customer contact
Welcome emails, notifications that claims have been received, or follow-up messages and reminders – you communicate quite a lot with your customer. Save yourself some hassle and let Docbyte automate and digitize your inbound and outbound customer contact.
In the cloud
Our solutions have got their heads in the cloud. So you can unlock all the benefits that the cloud offers for your automation. Pay for what you use, get unlimited computing power, reduce pesky maintenance, and much more.
