SyncServer

Stop your business from losing money because of system downtime

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Compared to developing your own scripts and frameworks:

60%

Project cost savings

80%

Project duration savings

100%

Satisfaction

Migrate data from one system to another, with 0 downtime.

It’s never a good to go offline (Documentum, Filenet, …) offline for a data migration. During this process an average business loses between €70.000 and €90.000 for every hour of IT system downtime. With our migration tool, called SyncServer, you are able to mitigate and even eliminate planned system downtime by migrating the data to a qualified archiving system without impacting daily business operations.

CAPABILITIES of SyncServer

Business Uninterrupted

SyncServer guarantees highly automated, large volume document migrations without interrupting any of your normal business operations. SyncServer automatically picks up any changes to source repositories (like Documentum, Filenet, etc.) and integrates them into the migration process.

Central Migration Database

All information concerning the source and target model, sets, rules and objects is centrally maintained. Transformation operations will thus be defined and created. The source system objects will be technologically “neutralized” and stored in the migration-center database.

Managing Large Data Volumes

SyncServer is a scalable solution that allows for the easy organization and processing of large data volumes. Input data is analyzed and organized into meaningful and manageable data sets based on predetermined rules and selection criteria. No volume restrictions, high-performance document handling, multiple sets can be processed at the same time in easy functional steps, mass operations run in the background.

Open Connectivity

The open architecture allows the connection of virtually any source to any target system via the API. The tool syncs with Network drives, OpenText Documentum, Alfresco, OpenText Content Server, OpenText Content Suite, IBM Filenet, IBM Content Manager, Microsoft SharePoint and any CMIS compatible system. It is tightly integrated with these platforms and your system backup application so that it can control, coordinate and execute the backup of each component in the sequence required to ensure data consistency.

Disaster Recovery

SyncServer is able to help you even with a disaster scenario. Have your data stored on another system, completely in sync with your existing database and recover data from the back-up systems without no downtime and no data loss. Work as if there’s never been a disaster.

BENEFITS of SyncServer

Lower costs
Save Time
No specialized skills required

Increase productivity
No more downtime
Ensure information integrity

Migration USE CASES

Repository synchronization

It may be helpful for access and security reasons to take care of a mirror set of parts of the repository (example: sharing chosen documents along with your suppliers). These documents can be placed in certain folders and because the content of those folders changes, SyncServer can automatically pick up modified content and move it to the repository set.

Repository consolidation

Enterprise info is usually spread around various IT locations using totally different or maybe no DMS, some on out-of-date or even insecure platforms. With SyncServer these repositories may be simply consolidated into one, in order to maintain crucial documents with safety, consistency and regulatory compliance while reducing maintenance costs dramatically.

Filling new ECM applications

Existing documents generally reside on file share or alternative legacy systems. For users having to work with two or more document stores reduces workflow efficiency to the point that all benefits of the new system could also be for nothing. All relevant existing documents should therefore be moved into the new repository and classified in accordance with the chosen attribute and security model.

Archive migration

Archiving systems contain documents to be transferred into an ECM System. Reasons for this might be the replacement of an outdated archiving system by a more modern solution. Or certain documents are to be extracted and integrated with an already existing ECM system.

This usually requires the conversion of older information types (PDF, TIFF, COLD, IMG) into newer information types like PDF-A. Syncserver is designed for mass import and format conversions can be integrated as required.

Replacing legacy systems

Terabytes of legacy content in diverse out-of-date systems cost millions annually to maintain, finding anything is time consuming and not always successful. Moving this content into a single repository will save money and allow better control over enterprise data as well as the implementation of Compliance and Record Management policies.

Repository organization & clean-up

Business acquisitions, process changes or departmental reorganizations over the years have left the enterprise information base in a state where it no longer enables users to perform their daily tasks with efficiency. Documents ought to be reclassified in line with a better attribute model, old or duplicate documents removed, access rights redefined, compliance standards enforced. The result could bring great benefit to the whole organisation.

DMS software version upgrade

Version upgrades are pricey and not without risk to the integrity of the content. Upgrading versions can be tricky especially when upgrading over more than one version. Upgrade paths can consist of multiple updates and could put down your business for days. Therefore, while upgrading your DMS software system, use the SynceServer’s power at very little extra cost to maneuver documents safely while remapping metadata so as to better reflect current business needs.

Migration to the cloud

High speed internet connections are common in several parts of the planet, however transferring mass data from an existing ECM application to the cloud or to different datacenters through the internet and web services remains difficult. SyncServer simplifies data migrations to the cloud and helps clients to migrate giant volumes of content into their preferred Cloud system.

WHY SYNCSERVER?
IT MANAGERS – Save up to 60% in project cost for your content migration project because SyncServer has migration paths for multiple platforms. The simple migration rule configuration reduces costs for your change requests dramatically and the products support application decommissioning to save maintenance costs.
WHY SYNCSERVER?
PROJECT MANAGERS – Increase the quality of your migration project and assure compliance with SyncServer. The migration validation assures compliance even in highly regulated environments and guarantees full auditability of all migration processes.
WHY SYNCSERVER
ARCHITECTS | ADMINISTRATORS – Working with SyncServer as your preferred content migration platform guarantees high system availability, helps you manage version upgrades faster and with predictable results which lead to less maintenance costs and makes your users happy.

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OUR APPROACH: A MODULAR, FUTURE PROOF CONCEPT

Docbyte-Bubbles-Colored_Transparant_Background

Based on analysis of your migration or backup requirements Docbyte proposes a future process with the right level of automation that responds to your company capabilities. The key differentiator in the Docbyte approach is that we offer reliable, transparent and scalable solutions based on your needs (supplier independent).

Docbyte assures that the solution can be applied across multiple locations to aggregate information received throughout your organization, thus implementing a consistent and reliable methodology for circulating business-critical documents.

Testimonials

“Even without comparison to other parties. We resolutely chose Docbyte because we trusted their expertise to fulfil this project quickly and accurately, based on their experience and references.”

Anita RubbrechtCapacity Manager, Crelan – Read More

“The feedback we received from the pilot project users is overall very positive. The benefits that came across most frequently were: ease of use, gain of time, productivity increase, more focus on the core job and less frustration.”

Monique SomersCustomer Service Export CMA CGM – Read More

“We were looking for a system that should really be intuitive. A non-trained co-worker should be able to sit at a desk and use it straight away, because then we know that we have a user-friendly system that will really help to improve our services towards our stakeholders”

Bart Van BouwelProgram Manager Digitalisation, P&V Group – Read More

“Working digital is more secure: digital files are on various servers, while paper files were at risk from fire, water damage… However, the most important advantage of all was the time-saving.”

Olivier HalflantsDirector Non-Life Federale Verzekering – Read More

“Choosing Docbyte’s Electronic Patient Archive in combination with their Application Retirement solution was, for AZ Alma, a deliberate and future-oriented strategic decision.”

Fritz DefloorDirector of ICT and Administration, AZ Alma. – Read More

“The solution for our invoice management system not only generates substantial savings, it also allows our staff to concentrate on their core duties. A clear win-win.”

Olivier Ryshead of administration at Jan Yperman Hospital – Read More

Some of Our Customers

Interested? Request a demo

Request your demo now!

We’re happy to show you the ins and outs of our SyncServer solution and look at how it could be of value to your company. Click the button and get a free demo. Or get more information from our white paper.

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