A long term compliant solution for long term access to all your closed operational records.
Do you waste time trying to track down vital information in your archive? Is the search process frustrating and time-consuming because you have to sift through physical files and reams of paper? Do you spend valuable resources on storing documents in a secure temperature- and humidity-controlled facility? Are you sure the readability of your paper archive is guaranteed into the future?
Sound familiar? Then it might be time to move to a fully digitalized archiving solution. Docbyte offers a long-term and fully compliant archiving solution that gives you quick and easy access to all your closed records and files. Meet policy, regulation, compliance, and legal archiving requirements without storing mountains of physical files on or off site. It has never been easier or faster to digitally archive, locate, and retrieve your closed cases.
CAPABILITIES
Always readable, always usable
Automated active-format conversion keeps your files readable now and into the future, even after the source application is obsolete, no matter what the original file format. Docbyte ensures format identification and validation.
Ensure the integrity of your documents
Docbyte ensures file and format verification by easily sealing documents, verify their origin, and detect if changes have been made after a document was sealed.
Safe, intelligent, flexible storage
Docbyte’s solution is storage-agnostic, so you choose how and where your information is stored. Scalable cloud or onsite solutions are available, and there is no vendor lock-in.
ECM/RM records retention
A digital archive enables preservation planning and management. It ensures your information remains findable, readable, and usable – now, tomorrow, and in 30 years or more. It also helps you meet long-term privacy commitments, such as GDPR, eIDAS and the Digital Act.
Secure access across all devices
Ensure your staff can access the content they want when they want it. Mobile workers using smartphones or tablets benefit from the same rich and engaging experience as desktop users.
Trusted living archive
Thanks to policy controls, checksums, and comprehensive audit trails, you can trust in the authenticity and safety of the information in your OAIS compliant archive.
OUR APPROACH: A MODULAR, FUTURE PROOF CONCEPT
Based on analysis of your digital archiving requirements Docbyte proposes a future process with the right level of automation that responds to your company capabilities. The key differentiator in the Docbyte approach is that we offer reliable, transparent and scalable solutions based on your needs (supplier independent).
Docbyte assures that the solution can be applied across multiple locations to aggregate information received throughout your organization, thus implementing a consistent and reliable methodology for circulating business-critical documents.
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Digital Archiving at CMA CGM [Customer Story]
428 CMA-CGM ships steam on 170 shipping lines to 400 different ports worldwide. With 18.000 employees in 150 countries, distributed across 650 agencies, CMA-CGM is a major player in the commercial shipping business. Antwerp is an important center of activity for the company and has more than 230 people handling important information, on paper and in digital form, every day. Has the time come for change?
