All mail is equal in the eyes of the law
Both the Federal and the Flemish government, as well as the local authorities, are legally obliged to register all incoming and outgoing mail. Often this is done on paper in mail books, in MS Excel or Access. In such a situation, simple questions like “Where is that piece of mail?” or “Who has access to which pieces?” can become difficult to answer.
A digital registry offers many advantages
Scanning of incoming mail ensures that it is automatically dated. The mail item can be digitized and directly linked to the correct folder or dossier so the right people can get it without further intervention. For outgoing documents it is possible to automatically generate letterheads. A digital mail registration system delivers a huge gain in time. It is easy to use and integrates with existing systems, and mail items are immediately available to multiple people at once. An important additional benefit is the reporting capabilities of a digital registery. At any time of the day it is clear where any document is located, how many incoming and outgoing documents are in circulation, how long the processing takes and so on.
Docbyte modernizes your administration
We develop and implement a modern mail registration system, perfectly scaled to your needs. We go as far as you want, for example by integrating additional features for optical character recognition (OCR) or dossier follow-up. At your request, we’re more than pleased to provide a demo.
