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How to add an index rendition to your documents in Documentum

How to add an index rendition to your documents in Documentum

Michiel Van Driessche,IM Consultant

March

15

Tuesday

15 March 2016

4:43PM

How to add an index rendition to your documents in Documentum

When speaking of document transformation, people mostly think about converting a document from one type to another, while preserving all the data from the source document. However, this is not always required. DocShifter thinks one step beyond basic transformation and answers specific needs you might encounter. In this post I will explain how DocShifter can be used to generate an index rendition, which contains all the textual content from conventional and less conventional documents stored in Documentum.

Index rendition

Let’s start off with the meaning of an index rendition. Indexing servers, like xPlore, do not always provide all the functionalities you want. Some file formats are not supported and other documents need OCR first or may need to be bundled for indexing. For example, when archiving an email, you store the body and attachment in Documentum and create relations between the email and attachment. Next, you want to search emails but the system needs to be able to search in the content of both the email and the attachment. A solution for this, is to merge the text of the email and the attachment into one text rendition and add it to the email object as a rendition. This is what’s called an index rendition.

DocShifter

DocShifter offers an Index Rendition module that allows you to automatically create these kinds of renditions. The module extracts the...Read More.

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